Relay 4 Life- Invitrogen Eugene

4/10/07 Meeting Notes

Meeting
At today’s meeting we discussed our planned April recruitment meeting. Tinker and her staff have not yet been able to get a Grant Recipient Speaker to come in and discuss their research as part of a recruitment meeting.

We discussed doing the meeting as a stand-alone, and the group decided it would be best to just see if we could get 5 minutes of time at tomorrow’s All Employee meeting.

Bethany is out of town until 4/16, I’ve left a message with Cathy Erickson to see if we can hone in on the GC’s time for a brief recruitment speech (courtesy of Ginger!)
I asked Anita if we could have 5 minutes at the end, in case GC’s time is filled. She said it would be fine, but that we should be during the GC presentation. When I hear back from Cathy Erickson, I will let you know.

If it’s a go, we talked about having Danielle available in the lobby with her laptop for anyone who wants to sign up. Does anyone else have a laptop with a wireless Invitrogen connection they would be willing to share?

Regardless, we plan on distributing fliers at the meeting. Dawn suggested leaving them on peoples’ chairs as they go in. I do not know if there are any problems with this, but will check with Anita before proceeding and let the group know if there are issues with her or Cathy Erickson in doing this.

During the presentation we will mention the Suns & Moons, $5 and $1 and a raffle ticket for a parking spot with each purchase, to go through the month of April and May- spot good through June and July. I need to get the actual request in for this to Gordon to sign. I did that today and am waiting for a response.

I will forward the rough powerpoint I had sketched in the event of us having to do the presentation at a standalone meeting. Ginger says she may or may not use this. Feel free to have a look! In the middle with Amelia’s, Bill’s and Bird’s pictures, I had planned to insert more and give each member a chance to say why they participate in Relay.
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We still have a “ton” of door prizes we had socked away for our recruitment meeting. Should we do a straight-up raffle for these, if we are able to use the All-Employee meeting for recruitment?

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Pampered Chef Party is tentatively scheduled for May 12th. Gayle is working on securing a location. She says there are TONS of cute pink cancer related stuff for sale during that month, and it will be a great time for this fundraiser.

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I have called all over town, and got a bunch of discount offers on ice cream for our Ice Cream Social, but only one donation of a gallon. Gayle is working on one more last-ditch attempt at this, and is contacting the manager of our local Prince Puckler’s.
Anita had suggested, in lieu of an Ice Cream Social (since getting the ice cream isn’t working out very well) that we do an on-site garage sale during the month of June, and have a bake sale/ice cream sale at the same time. The group agreed this sounds like a great idea, and we are working on hammering out the details and getting applicable permissions. This is tentatively scheduled for the 3rd Friday of June.

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I’ve sent letters and emails to my friends and family reminding them that I am participating in Relay this year. I had “business cards” made at Vistaprint.com with my name, our team name, and our blogsite and business address where they can mail (or electronically submit) donations. If anyone is interested, I would be happy to send you a few of these cards.

If anyone would like, I would be happy to draft and mail letters for you. There is a stock letter available on the Relay Homepage for emailing friends and family your personal donation link if you need help setting it up. If you would like paper letters done, come talk to me personally, I’ll give you a form letter, you give me your address book and postage and we’ll get it done!

I also have our blogspot link in my sig file. The right-hand side of our blog has information on making donations.

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Be watching your mailboxes for a Papa’s Pizza, Baja Fresh, and possible a Hometown Buffet night to benefit our Relay for Life team! I’m still working on getting all the dates and fliers, I will email copies of the fliers as soon as they are available, in addition to sticking them in everyone’s mailbox. If anyone knows of any other local restaurant willing to donate a portion of their proceeds to our Relay for Life team in exchange for flier-advertising, please email me off list and I would be happy to call and set that up.

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Change Jars are available in each lunchroom. Danielle is helping watch the jar in C, Our Daily Bread has taken charge of the one on their counter (and have even taken a jar to set in their restaurant!), I need volunteers to watch the change jars in J, H, and E. You would just have to empty them once a week and route the change to me in an envelope, or bring it up, so I can take it in to the ACS office and turn the total in online.

Brandy//Team Captain

posted by Brandy @ 1:14 PM